Old Town Hall Meeting This Evening.

Meeting 6.00 for 6.30 Monday 23rd May – History House 

A G E N D A

1] Jobs agreed – how should we fill them ?

* Volunteers manager; Bookings /Programme manager ; Exhibition Co- ordinator; Premises manager ; Cleaners ; Fundraising team; Publicity team + Information team; Retail team ; Day to Day treasurer; Education officer; +++

2] Expressions of interest from various group / activity organisers -

* How should this be approached ?

* Do we need a notional timetable over the week / month etc.

* Booking form

* Fee structure

3] Early bird programme of activities

4] Future agenda items.

Hastings Old Town Hall -Notes from a meeting held 16th May at Hastings History House

10 people present

1 Dick reported that Cllr. Peter Chowney had said there was a commercial bid in from an Old Town business for the OTH but that he would be willing to consider a well prepared bid from the community. He had said that after an initial trial period a rent would be expected.

It was felt a meeting of the steering group with Cllr. Chowney was desirable topics to be covered:

1 Terms of Lease

2 Insurance

3 Business Plan

4 Funding

5 package of users and schedule of events

6 staff and management structure

2 Working group

Jobs to be covered

Funding team – Sue Dawson, Dick Edwards

Publicity Team

Treasurer – Dick reported Phil White [HOTRA’s Treasurer] was happy to keep accounts] leaving a role for day to day financial management/banking etc.

Retail co-ordinator – Jacky Pratt

Education Officer/team – Michelle Frankel

Once/if we have access for temporary use – Keyholder – KC at Jenny Lind + one or two more.

Locking up procedure/security – Jacky Pratt +

Information co-ordinator

Cleaning management /cleaner – though it was expected that users would clean up after themselves and take rubbish away.

Premises co-ordinator – bookings etc.

Key Priorities

Temporary Use – open by August

Public Liability Insurance needed and possibly premises?

Claire Hamill offered a fundraising gig – licensing Dick will enquire of HBC

Michelle Frankel said her group were ready to go - plays and work on ‘Women of Note in Hastings’.

Fair/Market would be comparatively easy to organise and enable us to assess the need for such space.

Storytelling –a request for a monthly venue.

Possibly library use.

3 Funding Strategy

Sue had obtained details of the Foreshore Trust grants, and 1066 fund, Brigit had found out about NISA community fund

Membership – get involved a space for you / Sponsorship

Shares, and crowd funding were thought to be right if longer lease taken on.

A Hiring fee structure was discussed and £10 an hour or £30 a session was felt to be affordable by community groups. % of take for events when tickets sold.

4 Keeping the Community involved

Many thanks to Dee Harvey for excellent poster – to be used on flyers with info on the back.

Social media – volunteers needed/Dick would send article to Hastings Independent/Observer.

5 Dates for meetings – Mondays seemed to suit most people next meeting Monday 23rd 6 for 6.30 at Hastings History House, following was Bank Holiday but it might be possible TBC. It was important to keep the momentum going if we were to succeed.

6 AOB Hastings Embroidery – Dick had circulated a link www.1066.co.nz which was the Bayeux Tapestry made of steel and was due to be displayed in St Mary-in-the-Castle this year. It was felt that the HE would be ideally shown with this.